What You Need to Know About Seattle Center’s Student Showcases
APPLICATION PROCESS
1. How do I apply?
2. What happens once an application is submitted?
TECHNICAL AND PERFORMANCE INFORMATION
3. What does ‘performance type’ mean?
4. Why am I being asked questions about the content of my group’s performance?
5. What equipment will be provided?
6. Are there different types of microphones?
7. Who is the Event Coordinator?
8. How will the Event Coordinator know what to set-up?
9. Are we responsible for/can we help set up and strike the stage?
10. Are there dressing rooms near the stage?
11. Will someone announce our performance to the audience?
12. Can we hand out or sell informational/promotional materials during our performance?
13. Can we store our instruments or equipment while we have lunch or attend other activities?
GETTING TO SEATTLE CENTER
14. What is the best route for getting to Seattle Center?
15. Do we need to pay for parking?
ACCESSING THE CENTER HOUSE
16. What if we need to drive close to Center House to drop-off large equipment?
17. Where do we go when we arrive?
WHEN TO CONTACT CUSTOMER SERVICE
18. If we lose something, where is the Lost and Found?
19. What do we do if we are running late, must cancel and/or if bad weather strikes?
APPLICATION PROCESS
1. How do I apply?
• Student Showcase applications are not accepted by telephone or email, they must be
completed online at www.seattlecenter.com/productions.
• Dates/times are offered on a first-come, first-served basis. No guarantees are made based
on prior participation.
• Applications may only be submitted during the application submission period for each event.
• Please check to see if a desired date/time is available by clicking on the “Currently Available”
link on the Student Showcases webpage before filling out an application.
• If you are applying for more than one group (choir, band, orchestra, 2 bands, etc.), on the same or different
dates, you will need to fill out a separate application for each group. List performance length,
number of performers, performance start and end time, and technical requirements for each
group. (Do not put totals of all groups on any one application)
• Performance length does not include set-up and tear-down time. That is scheduled independently of your performance. Please do not apply for more time than you plan to utilize. It is expected that your performance will last the full amount of time scheduled. If your performance needs change, please notify us ASAP at StudentShowcases@seattle.gov 2. What happens once an application is submitted?
• You will immediately receive a confirmation email from the website which will include a copy
of your application. Please print and save this for your records. If you do not receive an email,
please notify us at StudentShowcases@seattle.gov.
• Once your application is processed, you will receive an email from the Student Showcase
Coordinator indicating your performance date and time. You must reply within 7 days to
confirm your showcase. Offers not confirmed within that time will be released.
• A few weeks before your performance, an information packet will be sent by email to the address provided in your application. It will include pertinent information regarding your Student Showcase performance. Your requested parking and load/unload permits will be sent by regular mail.
• If you have any changes to your application (i.e. number of students performing, performance
date/time, technical requirements etc.) or if your contact information has changed, please
notify us ASAP at StudentShowcases@seattle.gov.
• When sending email correspondence, please make sure to include the name of your group
and your performance date and time. TECHNICAL AND PERFORMANCE INFORMATION
3. What does ‘performance type’ mean?
• On your application, please tell us what type of performing group you would like to bring to
Seattle Center. Example: band, choir, orchestra, dance group, gymnastics, martial arts
demonstration.
4. Why am I being asked questions about the content of my group’s performance?
• Seattle Center programs Student Showcases in order to provide entertainment as part of seasonal events, and to give public and private schools and youth performance groups the opportunity to share their artistic accomplishments with family, friends and the public. Center House is open to the general public and serves as more than just a performance venue. Student Showcases are presented in an open location that is visibly and audibly unavoidable to any visitor of Center House. Many visitors are families with young children. Considering that and the age of many of the Student Showcase performers, Seattle Center therefore requires that Student Showcase performances be appropriate for such a setting and a general audience. Seattle Center will consider content information (music, costume, choreography) before programming a particular performance. If a group's responses to content questions prove to be inaccurate, the Center will consider that when making future programming decisions regarding that group.
5. What equipment will be provided? • Seattle Center will provide a stage, microphones (amount to be determined by Seattle Center
staff), risers (for choirs), chairs, up to 30 music stands, a sound system with an operator, a
stage technician, and an upright piano. Any other equipment or instruments must be provided
by each group.
6. Are there different types of microphones?
• We have a variety of microphones available to cover most instrumental and vocal needs. On
your application, please tell us what type of microphone(s) you will need for your
performance. Example: announce, vocal, choral, instrument.
• We can provide up to 4 wireless mics. Please specify type needed: handheld, lavaliere, headpiece. We cannot accommodate the use of outside wireless mics.
7. Who is the Event Coordinator?
• This is the Seattle Center staff person who arranges for and manages the
technical/operational aspects of your performance.
• On the day of the event s/he will be in charge of directing crews, setting/striking the stage,
receiving any CDs/cassettes that you bring, addressing other sound needs, and handling all
production details.
• All groups are expected to be respectful and to adhere to any instructions given by the Event
Coordinator or other Seattle Center staff. Failure to do so may result in the denial of future performances.
8. How will the Event Coordinator know what to set-up?
• It is strongly recommended that Bands and Orchestras submit a Stage Set-up Diagram. You
can download one from the Student Showcases webpage under “Application Process”. The
Event coordinator will use the technical information provided in your application – including
chairs, music stands, risers, microphones, etc. – and your Stage Set-up Diagram to set up
the stage.
• Changes to your technical needs or set-up should be provided to Seattle Center Productions
at least one week in advance of your performance. The Event Coordinator may not be able to
accommodate last minute requests.
9. Are we responsible for/can we help set up and strike the stage?
• No. Seattle Center is a Union House and all set-up/strike must be done by the Event
Coordinator and Seattle Center crews. You are only responsible for setting up any items that
you bring with you.
• A maximum of 15 minutes for set-up and 15 minutes for strike is allotted for each group.
• Be aware that large bands/orchestras/choirs often must perform on the floor in front of the
stage as the stage itself is not always large enough to accommodate their needs.
• It is sometimes necessary for stage set-up to be utilized by more than one group, so there is
no guarantee that we will be able to fully accommodate your set-up request.
10. Are there dressing rooms near the stage?
• Yes. A limited number of dressing rooms are available for use by performance groups. Generally only one room is available per group. Your Event Coordinator will direct you to your assigned dressing room.
• Dressing rooms will only be available starting 15 minutes before your performance and must
be vacated 15 minutes following your performance.
• Coats, costumes, instrument cases and other personal belongings must be stored in the
dressing room(s) during your performance. They may not be left on or behind the stage, in
the audience seating area, or anywhere on the Center House floor or tables at any time.
11. Will someone announce our performance to the audience?
• Except on weekends during Winterfest, there is not someone to announce your performance.
If requested, we will provide you with a microphone for you to announce your group to the
audience.
• A reader board to the side of the stage also lists upcoming performances and times.
12. Can we hand out or sell informational/promotional materials during our performance?
• Yes, you can hand out materials (however no stickers, religious or political material). One 8-
foot table is generally available near the stage for group promotion purposes. Arrangements
to use the table must be made in advance.
• Selling items related to your performance group (CD’s, t-shirts, etc.) must be authorized in
advance and sales may be subject to a 5 - 15% commission. If approved, a concessions
permit will be issued that outlines the agreed upon merchandise and any commission.
13. Can we store our instruments or equipment while we have lunch or attend other activities?
• Unfortunately we have NO capacity for storage. You will need to take all instruments, props,
costumes, etc. with you when your performance is over.
• Due to the number of groups performing each day, space is limited. Should you arrive early,
please be aware that we will not be able to receive your equipment until 15 minutes before
your performance.
GETTING TO SEATTLE CENTER
14. What is the best route for getting to Seattle Center?
15. Do we need to pay for parking?
• We will provide up to 3 complimentary parking permits for cars only for the 1st Ave. North
Parking Garage. These are non-transferable and will be valid only on the day of your
performance. Please note that a permit is not a guarantee of space availability.
• Additional parking generally costs $7.00 per vehicle and is available in the 1st Ave. North
garage, the Mercer Street garage and the 5th Ave. garage.
• Bus parking is no longer available in Seattle Center garages. There is only limited street
parking available for buses and parking permits are not required. For locations and more
information please go to www.seattlecenter.com/transportation.
ACCESSING THE CENTER HOUSE
16. What if we need to drive close to Center House to drop-off large equipment?
• There are loading zones at the EMP Turnaround on Harrison Street and 5th Ave. North and
one at the corner of 2nd Avenue and Thomas Street next to the Seattle Children’s Theatre.
• Grounds access – 2nd & Thomas St. (Gate 2) If you need to drive onto the Seattle Center
grounds to load/unload large equipment (students must walk onto campus), you must request
a load/unload permit on your application and we will provide up to 2 load/unload permits. This
permit does not allow for parking on the grounds or in the Seattle Center parking garages.
Vehicles will not be permitted access to the grounds without prior arrangement and
the appropriate permit.
17. Where do we go when we arrive?
• Please arrive 30 minutes prior to your scheduled performance time. A performance may be in
progress when you arrive, so please have all members of your group stay together and out of
the way of the public and viewing audience.
• One member of your group should find the Event Coordinator to check in and receive
instructions. If you don’t see him/her near the stage, go to the Center House Information
Booth on the balcony (3rd Floor). A Customer Service Representative will contact the Event
Coordinator and have him/her come meet you.
WHEN TO CONTACT CUSTOMER SERVICE
18. If we lose something, where is the Lost and Found?
• Lost and found is located at the Information Booth on the 3rd Floor of Center House.
• Keep belongings well-organized in the dressing room to ensure they aren’t left behind and
consider labeling them for ease of identification in case they are forgotten.
19. What do we do if we are running late, must cancel and/or if bad weather strikes?
• On the day of your appearance, call Customer Service at 206-684-7200, tell them that you are a Student Showcase performance group and ask to speak with the Event Coordinator on duty.
• If it is days or weeks before your appearance contact Michelle Blackmon at 206-684-0785.
We appreciate advance notice and your efforts to be proactive in contacting us.
• Seattle Center does not cancel Student Showcase events due to bad weather. We leave the decision about the ability to safely access Seattle Center to each performance group. Seattle Center will contact each group if bad weather is predicted (or strikes) to discuss the situation, and will then communicate your decision to the appropriate Seattle Center staff.
We look forward to your Student Showcase performance. Please do not hesitate to contact us if you have further questions:
studentshowcases@seattle.gov
Student Showcases voice mail 206-684-0785
Customer Service 206-684-7200.
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